Related links

  1. Student Guide: Auto-attendance on Acadly
  2. Student Auto-Attendance Troubleshooting Guide
  3. Collaborating with TAs and Co-Instructors to record attendance
  4. Downloading/ Exporting data from Acadly to CSV (Excel) files

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1. What you need (infrastructure)

  • Both the professor and students need the Acadly app (iOS or Android). Using the website won't work.
  • Being connected to the internet is mandatory. 
  • Being connected via WiFi improves the accuracy of the process, but it is NOT mandatory. The process can rely solely on Bluetooth, even if your students are connected to the internet via their mobile data/ LTE/ 3G connection.
  • Everyone needs to give their app the permissions it asks for.

2. Important points about the attendance process

  • STUDENTS CAN BE CHECKED-IN BUT NOT PRESENT: There are five attendance statuses on Acadly - Present, Absent, Late, Excused and "Checked-in". Students can "check in" remotely to access in-class activities even if they're not present. However, Checked-in is not to be confused with Present. When you use auto-attendance, Acadly will only mark students who are actually in your proximity as Present. If a student checks in remotely, they will NOT be marked Present by Acadly.
  • Attendance records can be manually modified any time after the class meeting ends too
  • You can add an Assistant to your class, who can record attendance on your behalf. This is a great way to collaborate with TAs and co-instructors, so that you can focus on sharing activities while they take care of attendance. You can learn more about this here.

Figure 1 - Attendance statuses on Acadly

3. What you need to do

Here's a video that explains what you need to do, but please do finish reading the rest of the details below:

Video 1: Demo of the attendance process (view in 1080p please)

3A: OPEN ACADLY ON THE APP

Both you and your students need the Acadly app (Android or iOS) for the automatic attendance feature to work. On the website, you can record attendance only manually.

3B: FOLLOW THE PROCESS DESCRIBED HERE

Figure 2 - Auto-Attendance process for professors

4. NEXT: Read and share the student guide to auto-attendance with your class

Here's the Student Guide to Auto-Attendance. Please read this to understand how the attendance process works for students, and share it with your students to ensure things go smoothly.

5. Common reasons for failures

A student may not be discovered if:

  • They aren't using the app
  • They haven't given the app the necessary permissions
  • They have their Bluetooth (in case of iOS) or GPS (in case of Android) manually switched off. They will receive a warning about this, though (read Student Guide).
  • They weren't connected to the internet when the process began

6. Recommendations

  • It is recommended that students have their app open and in the foreground when you start the process since this helps the discovery process. However, this is not mandatory.
  • If you have WiFi available, it's better if the class uses it. This is not mandatory though. The process can rely solely on Bluetooth, even if your students are connected to the internet via their mobile data/ LTE/ 3G connection.

7. Exporting Attendance Data

Please refer to this Help Center article about exporting your data from Acadly.

Figure 3 - Exported attendance data (CSV file). The 5 attendance statuses and the aggregate percentages are highlighted. Open in new tab to enlarge. 

8. Try it out!

During your first lecture, run the process a few times so that students understand what they need to do. By the second or third lecture, the accuracy should reach a satisfactory level. 

Hope this helps! To understand the technology behind the auto-attendance process, please refer to this blog post. In case you have any questions, feel free to write to us at support@acadly.com.

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