Professor Guide: Auto-attendance on Acadly

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Note: This guide is meant to explain how the attendance process works for students using the Acadly Android or iOS app. This is not a comprehensive troubleshooting guide. If you understand the process well and only need to resolve an issue that you're facing, please refer to the following articles

  1. My attendance wasn't recorded correctly. How do I correct this?

  2. Android Users: Know the basics and some hacks to setup your device for instant roll calls

  3. iOS Users: Know the basics and some hacks to setup your device for instant roll calls

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1. What you need - prerequisites

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  • You need to have the Acadly app (iOS or Android). Using the website won't work.

  • Being connected to the internet is mandatory. 

  • Being connected via WiFi improves the accuracy of the process, but it is NOT mandatory. The process can rely solely on Bluetooth, even if you are connected to the internet via your mobile data/ LTE/ 3G connection.

  • You need to give the app the permissions it asks for. If you're not sure if you have done so or not, please refer to the corresponding troubleshooting guide above.

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2. What to expect when the professor starts the attendance process

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The attendance flow on Android

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Attendance flow on Android devices
  1. When the professor initiates the attendance process, students receive a push notification.

  2. If the student's GPS is turned off, they will be prompted to enable it. At this point, they should go to their device's location settings and turn it on. Furthermore, they should choose the "High Accuracy" mode for location detection.

  3. Once the student is marked as present, they will receive a push notification informing them about the same.

  4. Students can check their final attendance status on the Attendance tab of the lecture, if necessary.

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The attendance flow on iOS

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Attendance flow on iOS devices
  1. When the attendance process is initiated, students see an on-screen notification (if their Acadly app is open) or receive a push notification (if the Acadly app is minimized).

  2. If the student has not checked in to class, they will be prompted to check in to class.

  3. If the device's Bluetooth is off, the student will be prompted to turn it on. They can do so from the iOS control center.

  4. As the attendance process runs, students will see a prompt informing them that the attendance process is in progress.

  5. Once the process ends, the student will be shown their final attendance status.

  6. Students can check their final attendance status on the Attendance tab of the lecture, if necessary.

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3. Check your status before leaving class

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Go to the attendance tab on the lecture page of your Acadly app to check your status. If it does not say "Present", please go to the professor once the lecture ends and request them to change your status to Present manually. Do this right after the lecture ends

Important: Being checked in is not the same as being present. The app will inform you of this too.

Possible attendance statuses in the Acadly app

Possible attendance statuses in Acadly, and their meanings:

  1. Present: The student is inside the classroom. This status is assigned to students only after they are verified by the professor using auto-attendance or by manual editing of the attendance statuses.

  2. Checked in: The student has "checked in" to class by tapping a button but they may or may not be inside the class.

  3. Absent: The student is verified as not being inside the class. Any student with no attendance status assigned to them show up as Late in the exported statistics.

  4. Late: Professors can manually mark students as late for tardiness. This status is not assigned by Acadly automatically.

  5. Excused: Professors can manually mark students as excused from attending class. This status is not assigned by Acadly automatically.

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